Essential Attitude
The applicant for this position must be comfortable working as a part of a highly motivated Crown team. Together, we strive to work with high standards and without wastage. We value being on time. At Crown, we accomplish everything with great joy. Our goal at Crown is to serve the Lord as stewards and multipliers of His resources as we serve Malawians in both the villages and the cities.
Role Overview
The Executive Secretary is the first face many see when they visit Crown Financial Ministries. The Executive Secretary provides administrative, coordination, and communication support across all office functions. The role is responsible for ensuring smooth daily operations, supporting programs and events, managing information flow, and maintaining an organized and professional office environment. The position requires a high level of reliability, attention to detail, and the ability to handle multiple responsibilities effectively.
Key Responsibilities
Receive visitors and provide basic orientation or tours.
Manage incoming calls and emails in a professional manner.
Respond to inquiries and follow up with prospective participants.
Manage and maintain schedules using Google Calendar.
Prepare and organize training materials and provide administrative support in reporting, planning and budgeting for training programs.
Monitor and manage stock levels for training materials, kitchen supplies, and general office items, ensuring timely replenishment.
Maintain a clean, organized, and welcoming environment for staff, students and visitors.
Manage office petty cash books, maintain accurate records, and support basic financial tracking.
Maintain filing systems, manage documents (both physical and digital), and ensure smooth day-to-day office operations.
Record accurate minutes during meetings and ensure they are in the appropriate Google Drive folder.
Manage Hospitality Staff.
Salary Range
The starting salary during the initial probationary period (minimum of three months) ranges from K375,000 to K450,000 per month. After the probationary period, the salary will increase by a minimum of 15%.
Qualifications
Degree from a recognized university
Minimum of 3 years experience in a similar position
Age must be between 24 - 45 years old.
Respond to this job posting by sending your CV to Sydney Jalakasi, Crown Base Manager.
WhatsApp: +265 982 17 34 15
Email: accounts@crownmw.org (use “Executive Secretary” as the email subject)